The Nepal Philatelic Society respects your privacy and is committed to protecting any personal information you provide to us through our website, membership applications, or other direct communication. By using our website or applying for membership, you agree to this Privacy Policy.

1. What Information We Collect

We may collect limited personal information, including:

• Name and contact details (postal address, email, phone)
• Membership and payment information
• Philatelic or collecting interests
• Website usage data (such as IP address, browser type, and pages visited)

2. How We Use Your Information

We use your information only for legitimate purposes, including:

• Managing memberships and member services
• Communicating with you about Society activities, publications, and events
• Improving our website and services
• Fulfilling legal or administrative requirements
• We do not send unsolicited spam and do not sell your personal data.

3. Legal Basis and Data Retention

Your data is processed lawfully, fairly, and securely. We keep personal information only as long as necessary for the purpose it was collected or while you remain a member, unless required by law to retain it longer.

4. Sharing of Information

We do not share your personal data with third parties except:

• When required by law or legal authorities
• When necessary to provide services (such as payment processing), under appropriate safeguards
• Any shared data is handled securely and in compliance with applicable privacy laws.

5. Your Rights

You have the right to:

• Access the personal data we hold about you
• Request corrections or updates
• Request deletion of your data (subject to legal obligations)
• Opt out of communications at any time

6. Cookies and Website Analytics

Our website uses cookies to ensure proper functioning and to understand how visitors use the site. We may use analytics tools (such as Google Analytics) that collect anonymized usage data. You can control or disable cookies through your web browser settings. Note that some website features may not function properly if cookies are disabled.

7. Data Security

We take reasonable technical and organizational measures to protect your personal data against loss, misuse, or unauthorized access.

8. External Links

Our website may contain links to external sites. The Society is not responsible for the privacy practices or content of those websites. Please review their privacy policies separately.

9. Changes to this Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page, and continued use of the website indicates acceptance of the updated policy.

10. Contact Us

If you have questions about this Privacy Policy or wish to access or update your personal data, please contact the Society through the contact details provided on our website.

Last updated: December 29, 2025